About the Role

We are looking for a proactive, organized, and detail-oriented Real Estate Administrative Assistant to support a busy U.S.-based realtor with day-to-day operations, transaction coordination, scheduling, client communication, and administrative tasks.

The ideal candidate is highly organized, comfortable multitasking, and capable of managing multiple ongoing tasks in a fast-paced environment. Previous real estate experience is a strong plus, but we are also open to candidates eager to learn and grow within the industry.

This is a full-time remote position.

Key Responsibilities

• Assist with real estate transactions from listing to closing

• Manage contracts, disclosures, addendums, leases, HOA documents, and digital signatures

• Upload and manage property listings on MLS platforms

• Schedule appointments, showings, inspections, meetings, and calls

• Coordinate and manage showings through ShowingTime

• Send follow-ups to clients, agents, vendors, and other parties involved in transactions

• Respond to emails and maintain organized communication workflows

• Assist with email campaigns and text communications

• Maintain transaction timelines, deadlines, and documentation

• Research property and ownership information using iMapp

• Assist with property research and comparable analysis using CoreLogic Matrix

• Monitor listing activity and showing feedback

• Maintain organized files, systems, and workflows

• Support with additional administrative and operational tasks as needed

Tools & Platforms

Experience with the following tools is a plus:

• CoreLogic Matrix (MLS)

• ShowingTime

• Form Simplicity

• iMapp

• Google Workspace

• CRM and scheduling tools

Requirements

• Intermediate to advanced English level (written and spoken)

• Strong organizational and multitasking skills

• High attention to detail

• Comfortable communicating with clients and confirming appointments in English

• Ability to manage multiple priorities simultaneously

• Tech-savvy and comfortable learning new systems quickly

• Strong follow-up and communication skills

• Ability to work independently and proactively

• Previous administrative or coordination experience

Nice to Have

• Previous experience supporting a realtor, broker, or real estate team

• Familiarity with MLS systems and transaction coordination

• Experience working with U.S.-based clients

• Knowledge of real estate contracts and listing workflows

Schedule

• Full-time

• Remote

• U.S. business hours preferred