Reports to: Head of Merchandising

Location: [Remote]

Type: Full-time

About the Role

We're looking for a highly organised and detail-oriented Merchandising Admin Assistant to support the day-to-day administration of the merchandising function. This role is responsible for maintaining accurate product and pricing information, supporting product lifecycle administration, producing trading reports, and ensuring the integrity of merchandising data across business systems.

Working closely with Merchandising, Buying, Supply Chain, Finance, and Marketing, you'll play a key role in ensuring accurate data, supporting commercial decision-making through reporting and analysis, and helping deliver an efficient merchandising operation.

This role is ideal for someone with strong administrative and analytical skills who enjoys working with data and has experience in a retail, merchandising, or commercial environment.

Key Responsibilities

• Maintain accurate product, pricing, supplier, and inventory information across merchandising systems.

• Support product setup and ongoing maintenance, ensuring all product data is complete, accurate, and updated in a timely manner.

• Perform regular audits of product, pricing, and stock data to identify and resolve discrepancies.

• Produce weekly and monthly trading reports covering sales, stock performance, and key merchandising KPIs.

• Analyse sales, inventory, and product performance data to identify trends, opportunities, and areas for improvement.

• Support promotional activity by preparing pricing updates, product data, and merchandising administration.

• Assist with product range administration, including new product introductions, discontinued lines, and seasonal updates.

• Work closely with Buying, Supply Chain, and Finance teams to ensure data accuracy and resolve product or pricing queries.

• Maintain spreadsheets, databases, and reporting tools used by the merchandising team.

• Support stock management activities by highlighting availability issues, slow-moving products, and replenishment opportunities.

• Conduct competitor and market research to support merchandising and commercial planning.

• Provide general administrative support to the merchandising team as required.

Requirements

• 2–4 years' experience in a merchandising administration, retail administration, commercial support, or similar analytical role.

• Excellent attention to detail with a high level of accuracy when working with large volumes of data.

• Strong Microsoft Excel or Google Sheets skills, including functions, PivotTables, lookups (XLOOKUP/VLOOKUP), and data analysis.

• Strong numerical and analytical skills with the ability to interpret trading and sales data.

• Highly organised with the ability to manage multiple priorities and meet deadlines.

• Excellent communication skills and the ability to build effective working relationships across departments.

• Proactive approach to identifying and resolving data or process issues.

Desirable Skills

• Experience working with merchandising, ERP, inventory management, or product information systems.

• Previous experience within retail, wholesale, or consumer goods.

• Familiarity with reporting or business intelligence tools such as Power BI, Looker, or Tableau.

• Experience supporting promotional planning, pricing administration, or stock management.

• Exposure to ecommerce platforms (such as Shopify) is essential.